ALCiE Accounts Payable

Part of the ALCiE Financials and Procurement Management product lines.

ALCiE's Accounts Payable module offers enterprise-wide functionality including automatic calculation of due and discounts dates, automatic voucher numbering, check reconciliation, duplicate invoice checking, recurring payables, and complex inter-company distributions. Accounts payable voucher entry enables automatic reconciliation with purchases, expense requisitions, inventory price adjustments, project/activity accounting and manufacturing job cost, which may increase productivity and contribute to the bottom line.

Partial list of standard features:

  • Fast voucher data entry with user-defined auto-skip data-entry fields.
  • Unlimited distributions per invoice.
  • Inter-company vouchering capability with automatic inter-company entries.
  • Recurring voucher processing with start, stop and review dates.
  • Invoice payment flexibility is virtually unlimited, including partial payments, payment by due or discount dates, vendor, sub-ledger or invoice ranges, with available manual overrides.
  • On-line vendor account inquiry of open invoices and detail transaction history.
  • Vendor history may be retained indefinitely. Vendor analysis/history reporting.
  • Default General Ledger distribution account by vendor.
  • Flexible user defined payment terms.
  • Adjusts inventory / job cost for price/quantity variances from Purchase Order receiving or manufacturing job cost.
  • Manual checks and void check processing.
  • Virtually unlimited vendor mailing addresses.
  • Chart of accounts inquiry available during voucher input.
  • Automatic calculation of Due Date, Discount Date & Amount based on user-defined Vendor's terms.
  • Up to 99 payable sub-ledgers per company.
  • Searches for duplicate invoice in both non-posted and history tables at point of entry.
  • Supports multiple bank accounts.
  • Automatic check number control for re-numbering checks after a printer jam.
  • Check reconciliation.
  • Vendor inquiry during voucher input. New vendors may be added during the voucher input process.
  • Automatically integrated with General Ledger, Purchase Order, Expense Requisitions, Project Management and Manufacturing.
  • Shared codes with Accounts Receivable, Purchase Order and Expense Requisitions eliminate duplicate entry.
  • Default PO and expense requisition information for each vendor when using ALCiE Purchase Order.
  • Vendor review cycle calculated if ALCiE Inventory Management in use.
  • Summary and Detailed Aging reports sorted by name or account number.
  • General search look-up screens attached to virtually all data-entry fields.